Administrative Assistant

Job description

This role will work closely with the Risk Manager to support all risk management functions across the company. The Risk Management Assistant plays a key role in ensuring insurance compliance, accurate documentation, and efficient coordination with internal teams and external partners. Key Responsibilities: Assist in maintaining an organized tracking system for all insurance policies, including renewal dates, Certificates of Insurance (COIs), and related documentation. Coordinate with the Risk Manager, insurance brokers, carriers, and vendors to gather, review, and distribute Certificates of Insurance (COIs). Help prepare and review insurance applications, endorsements, and policy binders. Support certificate tracking for tenants, vendors, and contractors to ensure compliance with insurance requirements. Maintain and update internal insurance logs, schedules, and spreadsheets to ensure accuracy and accessibility. Track and document all incident reports, claims filings, and ongoing claim updates related to property, liability, auto, workers’ compensation, and other applicable policies. Liaise with property managers and the legal team to collect required claim documentation, including...