Administrative Assistant

Job description

Job Summary The Administrative Assistant I provides clerical and administrative support to Division Directors and other leaders in the Plant Operations Department. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office. Essential Functions: - Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality. - Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports. - Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors. - Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports. - Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism. - Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items. - Coordinates...