Office Coordinator

Job description

General Responsibilities: Reception duties inclusive of general office support: - Guest welcome and sign-in. - Office supply, kitchen supply, and snack management/ ordering internal catering. - Assist with coordination of employee events. - Work with facilities to address facility concerns and for coordination of on-site contactors. - Scan, file, and distribute mail. - Monitor incoming reception email to distribute or file as required. - Liase with vendors as needed for maintenance of internal office equipment. - Provide support and backup to Alternate Company Security Officer, inclusive of reviewing and preparing routine security clearances and police checks. - Assist with process documentation for administrative teams. - Support with coordinating employee town halls, all-staff meetings, and executive Q&A sessions. - Ensure the professional execution of on-site visits. - Ensuring onsite customer and partner meetings are executed in a professional manner. - Onsite logistics (rooms, meals, marketing material etc.) are coordinated in compliance with customer security requirements and cultural sensitivity. - Assist with travel coordination and event planning for customer, partner and...