OPS Administrative Assistant

Job description

Job Summary The OPS Administrative Assistant provides clerical and administrative support to ensure efficient day-to-day operations within the department. This position supports faculty, staff, and students through coordination of administrative processes, communication, and record management. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced higher education environment. Job Description: Typical duties include, but are not limited to: - Provide general administrative support including scheduling meetings, managing calendars, and coordinating departmental activities - Serve as a point of contact for students, faculty, staff, and external stakeholders; respond to inquiries in a professional and timely manner - Prepare, review, and maintain documents, reports, and correspondence - Assist with data entry and recordkeeping in university systems (e.g., Workday or internal databases) - Support hiring and onboarding processes for OPS, student employees, or adjuncts as needed - Coordinate logistics for meetings, events, and departmental functions (room reservations, materials, communications) - Process basic f...