Executive Coordinator

Job description

As an executive coordinator, you will manage President Wallace’s calendar and oversee the daily execution of her schedule. This includes preparation for all meetings by gathering refreshments, printed agendas, notepads and pens, AV equipment, flowers, and more. You will also prepare briefing materials and talking points for meetings, events, and interviews, and set up Zoom as required. Responsibilities include participation in meetings and events by taking notes, after which you will share details with writers for follow-up correspondence and ensure they are shared with appropriate leadership throughout the university. Before in-person meetings, you will greet guests and offer refreshments. In this position, you will prepare detailed trip itineraries, including car, meal, and hotel reservations and coordinate upcoming travel with pilots. As needed, you will drive President Wallace to class observations, appointments, events, and meetings. Among other duties, you will run errands, maintain office supply inventories, and oversee copier and printer repairs. Each day, you will order, pick up, and plate the president's lunch. Additionally, you will coordinate with an outside florist to...