Administrative Assistant

Job description

The Administrative Assistant supports multiple communities and assists the General Manager with general office activities, projects, and administrative tasks. Provides customer service support and operates as the initial point of contact for homeowners and vendors, both in person and via phone. This position includes nights and weekends. Essential Duties and Responsibilities: - Update and file association documents for the Community Manager and General Manager. - Arrange for the delivery and pick-up of documents from storage when necessary. - Update homeowner and association information in C3 and shared files. - Process and distribute incoming and outgoing mail for the office and the associations. - Process print jobs, scanning, and faxing as general office support when needed. - Review work order requests and update statuses daily, including running reports, contacting vendors, and updating software. - Review reservations for amenity rentals, coordinate rental statuses, conduct walk-throughs with residents, and update janitorial staff for set-up. Other Duties and Responsibilities: Compensation: $25–$26/hr; direct experience is highly considered - Organize and prepare correspondenc...