Division Secretary- Humanities and Social Sciences

Job description

The Division Secretary will provide secretarial and administrative support to the Humanities and Social Sciences Division. Essential Functions: - Perform general secretarial/customer service duties for Division Dean and members of department. Including but not limited to word processing, assistance with preparing and copying course material, syllabi, handouts; generating reports, program reviews, correspondence, mail distribution, document and requisition preparation. Involvement with clinical/community partner relations (ie, affiliation agreements, advisory committees, communication.) Assist with special functions as assigned. - Respond to inquiries (phone/email) and provide accurate information to all constituencies. - Serve as message center for the floor/building in which position is located, and central information center for the division. - Setup and maintain division files, process forms, maintain logs, files for faculty, special projects, etc. - Maintain confidentiality of information. - Maintain/requisition office equipment and supplies. - Be key operator for copy machines and facsimile transmittal. - Each semester, collaborate in building the electronic course schedule, e...