Administrative Assistant

Job description

SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. DUTIES & RESPONSIBILITIES: - Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department. - Orders installation and removal of signs, as well as maintains office sign inventory. - Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents. - Processes checks for funds involved in real estate transactions. - Processes documents for new agents, including dues, board fees and applications. - Updates real estate transaction data into computer system. - Answers telephone and greets visitors. - Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner. - May perform other duties as assigned. KNOWLEDGE, SKILLS & ABILITIES REQUIRED: - Ability to maintain a positive and professional attitude when i...