Office Assistant - St. Paul, MN

Job description

The Office Assistant is the first point of contact for visitors to the MSS St. Paul location, and handles inquiries in person or by phone, directing the person or caller to the appropriate staff member. This person is also responsible for providing clerical and administrative support to the operations team and the accounting team as needed. - Courteously and efficiently answer incoming calls and greet visitors, directing them to the appropriate staff member. - Responsible for routing incoming mail to the appropriate person as well as process outgoing mail and packages as needed. - Responsible for maintaining office supplies, and ordering supplies as needed or requested. - Make appropriate preparations for meetings as requested and maintain the conference room calendar. - Perform data entry as required using spreadsheets and databases. Assist with maintaining accurate attendance records and assist with attendance audits as requested. - Maintain agency files and records including updating and tracking policies and maintaining the administrative manual. - Maintain and update agency phone lists. - Create and update onboarding materials for new hires and assist with coordination of agen...