Human Resources Specialist

Job description

The Human Resources Specialist is responsible for maintaining and managing the HR information system (Colleague) to ensure accurate and timely data entry for all employment-related transactions. This role focuses on creating position ID codes as well as completing the associated data entry to attach new hires (full and part-time) to positions in Colleague, entering stipends and additional assignments, setting up contractors, tracking and managing employee immigration status, and ensuring all employment documents and processes are complete prior to the first day of employment. The HR Specialist ensures data integrity, compliance, and supports HR operations. Responsibilities: - Position & Data Management - Create and maintain Colleague position ID codes and positions for full and part-time new hires. - Set up contractor positions in Colleague. - Track and manage employee immigration status. - Ensure all new hire employment documents and processes are complete prior to the first day of employment. - Process the personnel action reports for the monthly Board of Trustees meetings. - Process all employee separations in Colleague as well as the associated institutional processing. - Ensur...