Office Manager - Assistant Vice President

Job description

About the Role iCapital is seeking an experienced and highly capable Office Manager to lead operations for our Lisbon office. This is a critical role within the global Facilities team and is central to delivering exceptional, consistent workplace experience for our employees as the company continues to grow. Today, the Lisbon office spans four floors and supports approximately 175 employees. We are looking for a strong operator and people leader who can scale operations, build and manage a growing onsite team, and serve as a trusted partner to business leadership. This position reports to the Regional Facilities Manager for Europe, based in New York, and currently has one direct report, with anticipated team expansion as the office footprint and headcount increase. Key Responsibilities: Office Operations and Facilities Management: - Lead all day to day operations to ensure the office is safe, clean, organized, and fully operational at all times. - Own office services including supplies, pantry, snacks, beverages, and daily meal programs. - Manage vendor relationships across cleaning, food and beverage, plant services, maintenance, deliveries, and other contracted services. - Overse...