Administrative Assistant

Job description

Your Opportunity The Stantec Miami Fl office is seeking an experienced, highly motivated individual to provide organizational and administrative support to our team. The position will play a key role by providing support to the local management team, assisting with all office operations. Your Key Responsibilities: - General clerical duties including photocopying, fax and mailing, maintain supplies and UPS/FEDEX. - Phone system several incoming lines - Greeting clients and vendors - Supporting conformance with company policies, procedures and ISO-certified Integrated Management System - Prepare documents in MS Word, Excel, Powerpoint, OneNote, and other programs - Prepare, edit, and format documents including correspondence, reports, proposals, drafts, memos, office address book and emails - Processes expense reports, invoices and orders - Schedule and coordinate meetings, appointments, internal and external events and travel arrangements. - Creating attractive graphics, maps and figures to include proposals, technical reports, meeting notes and presentations - Handle administrative requests and queries from leadership, project managers and engineers. Your Capabilities and Credentia...