Contracts Administrator

Job description

Job Description: NOTE: This role is based in New York City and encourages a minimum of two days per week in the SoHo office. Some roles or teams may require additional in-office attendance if the essential functions of the role require it. THE OPPORTUNITY: The Contracts Administrator plays a key administrative role within the Legal and Business Affairs function of the company. This role is responsible for drafting contracts, managing the end-to-end processing of contracts, ensuring timely execution, and maintaining contract records. RESPONSIBILITIES: Draft, issue, and process standard publishing contracts and amendments, including work for hire, subsidiary rights-in agreements and simple author and artist agreements. Track the status of contracts through their lifecycle—initial request, drafting/review, negotiation, execution, and archiving Ensure contacts are moving forward efficiently and within a reasonable timeframe, and where necessary liaise with applicable business and/or legal counterparts to help resolve bottlenecks. Maintain and update contract records, ensuring accuracy and compliance with internal processes. Liaise with other departments (e.g., editorial, finance, manuf...