Billing Clerk

Job description

Job Description Summary: The Billing Clerk supports the Facilities and Business Services functions by processing high-volume, routine invoices and maintaining accurate billing records. This role focuses on transactional invoice processing, receipt collection, coding, filing, and basic vendor follow-up to support timely and accurate payments. Essential Duties and Responsibilities include the following, but are not limited to: 1. Maintain and organize physical and electronic billing and invoice files, ensuring records are accurate, current, and accessible as needed. 2. Process invoices for Facilities and Business Services, including but not limited to utilities, internet, telephone, copiers, snow removal, maintenance supplies, repairs, and other routine operational expenses, in accordance with established procedures. 3. Route and redirect invoices to the appropriate program or department for processing. 4. Collect and reconcile receipts for purchases (e.g., Amazon, Home Depot, Exxon) and request exemption memos for missing receipts in accordance with agency policy. 5. Contact vendors as necessary to obtain invoices or follow up on routine billing questions. 6. Support billing-related...