Office and Property Administrator

Job description

Overview When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies for 2024. Discover endless opportunities to grow and make your mark at Hines. Responsibilities: Role Overview: - Answering the front door to meet & greet clients/visitors with excellent customer service - Diary management and coordination, including liaising with internal and external contacts to arrange meetings, conference calls, etc. - Organising/booking meetings internally & externally for colleagues and clients - Various travel requests within UK & internationally, i.e. flights, hotels, train tickets & taxis - Answering the main reception phone line and dealing with queries/transferring calls - Monitoring the general email inbox - Managing and submitting office expenses - Preparing all meeting room bookings i.e. providing refreshments & catering when necessary, setting up conference call facility and TV screen for presentations - Ordering and maintaining relevant office and kitchen supplie...