Pre-Construction Coordinator

Job description

Provides administrative support for grading and paving projects to ensure jobs are set up correctly and ready for execution. Ordering: - Order materials, trucking, sweepers, and portable restrooms Purchase Orders: - Create and track purchase orders Invoices: - Review invoices for accuracy - Submit invoices for approval - Resolve discrepancies as needed Job Setup: - Assign and create job numbers and customers in AP - Enter cost codes and add jobs to Job Cost - Prepare Job Setup packets - Set job status to Awarded and Active in B2W - Create job folders on the P Drive - Distribute Job Setup packets to assigned teams Requirements: Work Schedule: Monday through Friday, 7:00 AM to 4:00 PM. On‑call availability is required. - Previous administrative or construction support experience preferred - Strong attention to detail and organization skills - Ability to manage multiple tasks and meet deadlines - Proficiency with basic computer systems and data entry - Comfortable working with invoices, purchase orders, and job documentation - Good communication skills and ability to work with multiple teams Benefits: - 401(k), 401(k) matching - Life insurance - Dental insurance - Health insurance - H...