Executive Assistant

Job description

Description The Executive Assistant supports multiple c-suite and senior level executives by assisting them with administrative functions and day-to-day business operations with a focus on Finance, HR and IT. ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned) · Manage multiple complex calendars and schedule strategically to create optimal flow with no conflicting meetings · Create meeting invitations in the calendar that include all relevant information, i.e., attendees, Microsoft Teams link, address, agenda, prep materials and room readiness and technology · Schedule and coordinate internal and offsite meetings, including setting up conference rooms, ordering catering as appropriate · Provides on-site admin support and office management responsibilities, such as phone coverage to answer, screen and direct calls as appropriate, mail collection and distribution, welcome guests, breakroom, office equipment maintenance and office supply inventory management · Maintain and organize electronic files to include invoices, contracts and agreements and other legal documents · Oversee all travel arrangements, reservations, and associated logistics · Complete and process exp...