Private Bank Administrative Office Assistant (Menlo Park, CA)

Job description

Responsible for providing general administrative support for a department or group of individuals, inclusive of 5 managing directors and 1 Director. Responsibilities may include, but are not limited to: coordination of meetings, maintaining office and kitchen supplies, expense report management and internal and external event support. While some of the focus of this job is on the coordination and execution of administrative tasks, incumbents also spend substantial time performing moderate and complex administrative tasks. Position requires excellent organizational skills, and the ability to handle multiple tasks simultaneously. Candidate who can work independently, ability to forecast the needs of the team, be proactive, ability to be nimble, can-do attitude a must. Primary responsibilities (75-80% time spent): •Moderate to heavy calendaring - daily •Expense reconciliation – 1-2x month •Assist with event support: - weekly •Process pre-clearances •Event tracking •Order swag •Logo consent •Coordinating Travel – as needed General office support – (15-20% time spent) •Maintain office and kitchen supplies – as needed •POC for vendor service requests – as needed •Manage hotel office spac...