Executive Assistant

Job description

What’s the role? We are seeking an all-star Executive Assistant (EA) to two (or more) senior executives. The ideal candidate is a self-starter, resourceful, organized, a good problem solver and can seamlessly handle a variety of administrative responsibilities and projects. This person balances the ability to be proactive and professionally completes tasks independently but also enjoys being a member of the C-suite admin team. This role is based in Southampton and reports to the Director of Administration, based in New York. What you’ll be doing: Your role may include, but will not be limited to, the following tasks which we call ‘Defined Business Activities’. The list of defined business activities is not exhaustive and may be amended from time to time: The ideal background for this role: - Day-to-day administrative support for two (or more) senior executives - Maintain complex and detailed calendars, including scheduling meetings with multiple participants across several time zones - Act as a gatekeeper, prioritizing demands on the executive’s time - Coordinate logistics of both internal and external meetings - Organize travel arrangements, including multi-country itineraries to...