Senior Administrative Assistant

Job description

We’re seeking a future team member for the role of Executive Assistant to Pod lead, Asset Servicing BBDI (EMEA). This role is located in Amsterdam or Brussels. Role overview: The Executive Assistant (EA) provides high-quality, proactive support to the Pod Lead within the Asset Servicing BBDI segment. The EA manages complex calendars and priorities, ensures disciplined execution of meetings and deliverables, and acts as a trusted liaison with internal and external stakeholders. This role requires exceptional organizational skills, discretion, a client-focused mindset, and the ability to operate in a fast-paced, global environment across multiple time zones. Key responsibilities: Executive support and calendar management: - Own complex, rapidly changing calendars, including priority setting, sequencing, and conflict resolution across EMEA, US, and APAC time zones. - Proactively prepare daily run-of-day briefs, itineraries, and priority action lists. - Coordinate travel, visas, accommodations, logistics, and detailed agendas; prepare and reconcile expense reports. Meeting and governance coordination: - Schedule and orchestrate high-stakes meetings (internal leadership, client, regulat...