Sales and Administrative Coordinator

Job description

Sales & Administrative Coordinator POSITION OBJECTIVE: The Sales and Administrative Coordinator provides administrative support for the Sales team including greeting visitors, answering the telephone, gathering data and compiling reports, maintaining files, group and guests room assignments, coordinating day meetings and events, preparing correspondence and invoicing. ESSENTIAL JOB FUNCTIONS: - Perform a wide variety of administrative assignments, including those of which are sometimes confidential in nature. - Enter data and draft, edit, revise and print letters, reports, BEOs and other documents. - Greet and direct visitors; answer, screen, and route phone calls. - Resolve routine administrative issues and respond to basic inquiries. - Qualify leads, check availability, and provide proposals for day meetings, small events and holiday parties; manage contracting through BEOs, group resumes, payments, and processing. - Create, maintain and update files, records and other documents. - Conduct site tours as requested. - Attend internal and external meetings and trainings as needed. - Order and manage office supplies. - Create/modify group reservations across multiple software systems...