Administrative Assistant

Job description

Job Description The Administrative Assistant provides professional administrative and logistical support to the Clinical Research Director (CRD) and the GCTO Department. This role coordinates travel, meetings, communications and finance-related tasks, ensures smooth daily operations for the team, and supports local compliance processes (FCPA/ABC). The role requires a proactive, client-service oriented individual who can operate independently and maintain accurate records and reports. Key Responsibilities: Travel, logistics & meetings - Arrange travel, accommodation and ground transportation for the CRD and other designated staff, ensuring cost-efficiency and compliance with company travel policies. - Prepare detailed itineraries and travel packs; monitor changes and proactively communicate updates. - Coordinate logistics for meetings and events at country, cluster and regional levels (when role is located in Romania or Bulgaria), including venue booking, A/V, catering and participant materials. - Manage meeting agendas, calendar coordination and follow-up actions; prepare meeting rooms and welcome guests and customers. Coordination & communication: - Serve as a primary liaison betw...