Assistant to the Chair / Office Coordinator II

Job description

Working/Functional Title Assistant to the Chair: Position Summary: The Department of Medicine seeks an energetic, engaged, and highly organized individual to provide executive-level administrative support to the Chair and departmental leadership. This on-campus role works closely with a counterpart to support a multifaceted, dynamic, and growing department. The position provides comprehensive administrative, communications, and operational support to the Department of Medicine (DOM). Responsibilities include supporting Reappointment, Promotion, and Tenure (RPT) processes, executive meetings, lectures, and special departmental initiatives. The role delivers a broad range of services, including preparing and distributing departmental communications; coordinating Department of Medicine Grand Rounds and other lecture series by organizing, identifying, and liaising with speakers and presenters (including the Swisher and Willis lectures); and serving as the DOM Level 1 HR approver for all no-pay faculty forms. The position serves as the primary administrative support for the RPT process and is responsible for recording and distributing minutes for departmental and committee meetings, inc...