Executive Assistant

Job description

Title: Executive Assistant Executive Assistant Adelaide, SA | Reporting to: Director, Commercial & Sales + Senior Director, Defence, Maritime & Buildings We are seeking an experienced Executive Assistant to provide high-level executive, administrative and coordination support across our Commercial and Defence leadership portfolio. This role is essential in enabling effective leadership, supporting commercial processes, and ensuring smooth operational delivery. Key Responsibilities: Manage complex calendars, priorities and scheduling for both executives. Prepare agendas, minutes and action tracking for leadership, commercial and sector meetings. Draft, edit and prepare correspondence, reports, presentations and briefing materials. Maintain confidentiality across commercial, personnel and strategic matters. Anticipate executive needs and proactively remove administrative bottlenecks. Support contract administration tasks, commercial governance workflows and approval processes. Assist with commercial briefings, proposal documentation, capability statements and client-ready presentations. Track commercial actions, risks, deadlines and decision points across bids, contracts and business...