Executive Coordinator

Job description

Your Role: The purpose of the Executive Coordinator role reporting into the Head NA Medical Affairs (NAMA) Strategy & Operations is to provide superior executive assistance to the SVP NAMA. The focus on calendar, travel, and expense reporting, as well as team-wide organizational maintenance, allowing SVP NAMA to focus on key strategic and senior leadership activity. The role ensures medical operations and meetings are in line with corporate policies and organized in a cost-conscious manner. This is a hybrid position requiring a minimum of 3 days in the office per week, with the possibility of additional in-office days depending on the needs of the business during specific weeks This job description is intended to provide a general overview of the role and is not an exhaustive list of all responsibilities and duties associated with the position - Preparing and edit correspondence, communications, presentations, and other documents, handle incoming and outgoing communications, including emails, team calls, and mail - Meeting Coordination: Plan, organize, and coordinate meetings, conferences, and events. Prepare agendas, take meeting minutes, and follow up on action items. Ensure the...