Accounts Payable Specialist (TX-Stafford)

Job description

Job Summary The Accounts Payable Specialist will be responsible for managing the company’s full AP cycle. The job duties include but not limit to maintaining vendor records, processing AP invoices and payments timely and accurately according to company policies, reconciling credit card statements, preparing accrued payable journal entries, reconciling month end/year end AP related accounts, assisting with audit, producing 1099’s report timely for year end, and other duties as assigned. Key Responsibilities: Minimum Qualifications (Knowledge, Skills, and Abilities) Invoice Management: - Review and verify invoices for accuracy and completeness. - Code and process invoices in the accounting system. - Resolve discrepancies or disputes with vendors or purchasing managers. Payment Processing: - Prepare and process weekly pay runs according to payment terms. Vendor Management: - Maintain accurate vendor records including contact info and W9’s. - Respond to vendor inquiries within 24-48 hrs. Reconciliation and Reporting: - Reconcile accounts payable transactions and ensure proper documentation. - Reconcile credit card transactions and post Journal Entries. - Prepare month-end and year-end...