Administrative Support Specialist

Job description

GENERAL DESCRIPTION: We are seeking a detail-oriented and adaptable Administrative Support Specialist to join our team in the event security industry. This position plays a critical role in supporting HR, payroll, and operations functions across our Houston market. The ideal candidate will thrive in a fast-paced, dynamic environment, and be capable of managing administrative tasks while responding to the needs of event staff and management alike. This role will have a special focus on tracking event closeouts, ensuring payroll is processed accurately and on time, and supporting operations teams with gathering and verifying all information necessary for timely client invoicing. RESPONSIBILITIES/DUTIES: Payroll and Invoicing Support - 60-70% - Event Closeout & Invoicing Support - Track and manage administrative closeout processes for events across the Houston market. - Assist in identifying and resolving discrepancies related to staffing, hours worked, or event reporting before invoices are processed. - Work closely with Operations Managers to ensure billing information, staffing hours, post orders, client approvals, and supporting documentation are accurate and submitted in a timely...