Administrative Assistant II/III - Philanthropy

Job description

Position Overview and Responsibilities The Philanthropy Administrative Assistant (PA) is a central operational support role within OMRF’s Philanthropy team. This role provides high-level administrative coordination that helps the department run smoothly day to day, supporting scheduling, meetings, communication, and follow-through across the team. Duties and Responsibilities: - Provide administrative support to the Philanthropy and Gift Management teams. - Answer Philanthropy department main phone line and OMRF main phone line (on a rotating basis), determine the purpose of calls and route appropriately. - Handle donations and donor questions via phone and email with professionalism and genuine care. - Prepare requisitions, purchase orders, expense reports, and reimbursements for department staff. - Order office supplies as needed and help maintain an organized, functional general office area. - Assist with tracking and coordinating external event RSVPs on behalf of OMRF Staff and board members. - Assist Director Philanthropy Events with necessary support for all internal events. - Assist with coordination and staffing of tours as needed. - Coordinate scheduling across the Philanth...