Administrative Assistant II

Job description

Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Job Description: Scheduling and Daily Operations - Responsible for providing direct administrative support to the Division of Hospital Medicine’s Assistant Director. - Reconcile and update the hospital medicine patient census as needed during the weekdays and/or weekends. Distributes appropriate patient panels to faculty members following the rules and guidelines set by the division. Communicates with nursing staff regarding attending assignment for each patient. - Meeting setup including room reservation, sending calendar invites, taking attendance and ordering food. - Provide admin assistance by creating presentation materials, agendas, transcribing minutes and utilizing Zoom. - Keep an up to date record of faculty’s contact information on all frequently used systems. - Maintain filing for documents and correspondence as directed by faculty or Assistant Director. - Maintain divisional calendar for meetings and conferences and posts and distributes the calendar as nee...