Administrative Assistant

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Engineering Service, including Projects & Construction Management and Planning, Major Projects, and Activations. This role provides critical administrative, financial, procurement, and program support to ensure efficient operations across healthcare facility projects. Working under the direction of section leadership, the Administrative Assistant plays a key role in maintaining documentation, supporting procurement activities, coordinating stakeholders, and ensuring compliance with federal and VA standards. Key Responsibilities: - Provide comprehensive administrative support across projects, construction, planning, and activation programs. - Maintain and manage budget tracking tools, including spreadsheets and financial documentation for multi-year contracts. - Review and track pay applications and support financial oversight activities. - Gather and compile data for monthly Key Performance Indicators (KPIs) and program reporting. - Track Interior Design Service Requests (IDSR) requiring purchasing coordination. - Communicate with vendors to request quotes, coordinate with designers for re...