Office Administrator

Job description

Overview The Office Administrator is responsible for providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. Responsibilities: Greet walk-in customers and answer phones.Assist with project bids, change orders and correspondence.Review payroll timesheets for job numbers; accuracy; logs time into projects.Develop and update jobs obtained report on a daily basis.Support sales staffCompares purchase orders/order acknowledgements for accuracy.Generates emails, memos, proposals, change orders as requested.Municipality projects - securing plans, securing bid, performance & payment bonds, invoicing, etc.Accounts payable support- entering invoicesAssit HR/Safety with onboardingEntering all awarded projects into QuickBooks, updating all project status in Pavement Soft. Training of...