Senior Executive Assistant (f/m/d) to Co-CRO

Job description

We are looking for a motivated, highly-organized and detail-oriented (Senior) Executive Assistant to support one of our two Co-CROs. The role can be full or part-time in our Heidelberg HQ, perfect for an experienced EA looking for a change or returning to the workforce. You will work as part of the CRO Office within a collaborative support team, ensuring the Co-CRO’s day-to-day operations run smoothly. While you will have guidance from the broader team, we value someone who is eager to take ownership of their tasks and who brings a proactive and flexible "can-do" attitude to every challenge. Your responsibilities: Calendar Coordination: Manage a busy calendar, scheduling meetings, and ensuring the Co-CRO is well-prepared for their daily appointments. Inbox Management: Support with organization and prioritization of incoming e-mails. Travel Arrangements: Organize domestic and international travel, including booking flights, hotels, and local transport, and preparing clear itineraries. Expense Handling: Organize and submit monthly expense reports accurately and on time. Meeting Support: Help collect and prepare meeting materials and presentations. Track action items and remind the te...