Administrative Assistant

Job description

Role: Administrative Assistant (2x positions available) Grade and Salary: Grade 4 £24,546- £26,093 FTE and working pattern: 1FTE (full time- 35hrs per week, Monday – Friday) Holiday Entitlement: 28 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday) Purpose of Role: The role of the Administrative Assistant is to work as part of a team to administer travel, conference and accommodation bookings for s chool staff and students, check and provide support to staff completing expenses forms, and undertake general finance administration tasks. The post is based full-time on the Edinburgh campus and the work will be varied, requiring the role-holder to provide a fair, friendly and timely service to staff, students, partners and visitors. Key Duties & Responsibilities: 1. Travel, conferences, and events administration, to include; 2. Administer the purchasing process for both HWU and Heriot-Watt Trading by; 3. Handle staff expenses claims and advances administration, to include; 4. General administration, to include; 5. Assist in the implementation of improved working practices and administrative systems 6. Work as an integral member of the team and...