Administrative Assistant

Job description

JOB DATA: JOB TITLE: Administrative Assistant: DATE: March 2026: BUSINESS UNIT and/or DEPARTMENT: Lippert Mechanical SALARY GRADE : ( compensation team to determine ) Overtime Eligibility: Non Exempt REPORTING RELATIONSHIPS: Reports To: Manager – Office Operations Direct Reports: No: JOB SUMMARY: The Administrative Assistant will perform various office duties which require knowledge of office systems and procedures, including supporting billing functions. RESPONSIBILITIES: May assist billing team with customer billing and related administrative tasks. May track orders and confirm deliveries as needed. Support purchasing activities such as travel arrangements, organizing office lunches, ordering office supplies and similar tasks. Verify purchase order details, pricing, and vendor information to ensure data integrity. Maintain organized records of purchase transactions and supporting documentation. Communicate with vendors and internal departments to resolve discrepancies or missing information. Support the Billing Department with additional administrative tasks as required . Sort and distribute mail. Work independently and within a team on special non-recurring and ongoing projects....