Event Coordinator - Associate

Job description

iCapital is looking for an Associate Event Coordinator to join our global Events team based in Lisbon. These junior-level roles will support the execution of proprietary events, third‑party sponsorship activations, and venue research across the U.S. and international markets. You’ll work closely with U.S.-based event leads, gaining hands-on experience with large-scale, high-impact events at a global fintech leader. What You’ll Do: - Support event operations and logistics for client, conference, and internal events - Assist with third-party sponsorship activations and conference execution - Conduct event venue research across global markets - Help manage event calendars, timelines, attendee lists, and budgets - Coordinate vendors, supplies, shipments, and onsite materials - Support onsite execution when needed (registration, presentations, logistics) - Assist with hotel, travel, and ground transportation coordination - Track expenses and support invoice processing and reconciliation What We’re Looking For: - 3-5 years of experience in events, marketing, hospitality, or coordination roles - Strong organizational skills and attention to detail - Comfortable juggling multiple prioritie...