Administrative Assistant III (Systems)

Job description

Administrative Assistant Summary: Reporting to the General Manager, the Plant Administrator is responsible for general office management; certain purchasing, inventory and accounting, customer service functions; administrative support and oversight to office personnel as needed. Primary objective is to provide business operations and administrative support to plant management and sales and marketing teams, ensuring safe, dependable, and cost-effective operations and growth Major Areas of Responsibilities: ◦ Utilize plant ERP system to manage work orders and purchase orders. ◦ Process monthly customer invoices; manage credit and collections activities; investigate and respond to vendors regarding invoice payments, questions, and inquiries. ◦ Provide proper coding and process plant purchase orders for materials and services; match invoices/packing slips to purchase orders for materials and services, and monitor and respond to Enterprise Resource Planning (ERP) system activities. ◦ Inventory consistently secured, identified, and reported. ◦ Inventory procurement managed in accordance with best practices and company policy. ◦ Maintain a customer service presence and handle calls accord...