Coordinator, Office of CEO

Job description

Essential Functions : (Other duties and responsibilities may be added at the company’s discretion) · Support the facilitation, coordination, and planning of meetings, work plans, and action calendars for the Board activities with a high degree of accuracy and timeliness · Support the preparation and timely distribution of accurate content for Board related presentations, documents, meeting minutes, and virtual sites · Responsible for scheduling and coordinating virtual and in person meetings with external executive level stakeholders · Executes the logistics for meetings, trainings, and events (including room/AV preparation, hospitality, and other admin support) · Compile and design external Board newsletters · Manage inventory and support orders for Board activities · Keep accurate records of expenditures; prepare and process expense reports and invoices · Support the development of OCEO expense budgets and reconcile OCEO expenses · Support miscellaneous special projects, as assigned by the Senior Director · Assist in coordinating with project owners across departments to align timelines and deliverables while modeling agency project management standards · Serves as a backup as ne...