Executive Assistant to EVP + COO and MSVP - Asset Mgmt + CBO

Job description

POSITION SUMMARY: Provide advanced executive and administrative support services for the Chief Operating Officer and SVP-Asset Management + Chief Business Officer. Responsible for handling/disseminating confidential company information. ESSENTIAL FUNCTIONS: EVP + COO Support Perform general administrative duties for the EVP + COO including such activities as (but not limited to): ordering supplies, scheduling meetings, maintaining calendars, arranging travel, expense reports, document management, maintaining files, distributing mail, scheduling, and coordinating department and group meetings, technological support, arranging food and beverage service for meetings/events, etc. Screen and direct all incoming communications for manager. Respond to questions or correspondence by obtaining and furnishing information. Route or answer routine correspondence not requiring manager’s attention. Provide appropriate information when necessary, during periods of manager’s unavailability. May attend meetings with supervisor; takes notes on significant parts of discussion, issues, and relevant planned future events. Arrange and prepare agenda for conferences, meetings, event functions, etc. Coord...