Equipment Coordinator

Job description

The Equipment Coordinator provides administrative, accounting, and logistics support for the Corporate Equipment Department. This role plays a key part in maintaining accurate equipment records, supporting projects, ensuring DOT and insurance compliance, and coordinating equipment movement, maintenance, and rental activities. This position works closely with project teams, accounting, vendors, and the Equipment Manager to ensure equipment is properly tracked, serviced, billed, and reported. This is an excellent opportunity for someone who is highly organized, detail‑oriented, and interested in learning equipment, construction, and operations support through on-the-job training and mentorship. Administrative: - Assist with rental contracts, insurance certificates, and month‑end insurance entries - Maintain accurate equipment location and data records in the Enterprise system - Support DOT compliance and reporting - Help resolve rental invoicing discrepancies Accounting & Financial Support: Review, organize, and maintain financial documentation (purchase orders, contracts, amortization) Equipment Coordination (willing to train on the job) - Assist with monthly reporting, cost and uti...