Administrative Support (Service Signature)

Job description

The person in this position supports the Signature Service manager and other managers by carrying out clerical and administrative support activities. The incumbent also helps to plan and coordinate management activities. More specifically, you will be required to: - Support the Signature Service manager and other managers by handling their mail, agendas, calls and email. - Coordinate delivery of files for the management committee, the coordination committee or other committees. - Prepare and attend various meetings, in particular those held by the management committee. Draw up records or accounts, and minutes, and ensure they are followed up. - Help organize different events (e.g., team meetings, committees, training sessions, teleconferences, travel, public relations activities). - Help with various internal and external communication activities (e.g., employee meetings, and marketing and promotional activities) - Carry out various administrative tasks related to internal management (e.g., sales tracking, dashboards, expense account monitoring, managing inventory and equipment, employee files, performance appraisals, invoices, budgeting). - Manage and update files (e.g., filing, p...