Administrative Assistant

Job description

Under general supervision, perform complex administrative/secretarial support for division manager and assigned staff. Compose letter, memoranda, and reports independently. Assignments are broad in nature, requiring originality. Essential Responsibilities: Receive/review all incoming correspondence and mail, routing it to the appropriate organization or individual. Prepare detailed outgoing correspondence. Maintain files or correspondence. Schedule appointments and meetings. Maintain up-to-date files of all division records, some of a complex nature. Coordinate and arrange travel requirements, obtaining the lowest available fares and lodging. Answer, screen and direct telephone calls, relay messages and answer complex inquiries. Attend meetings to take, finalize and distribute minutes. Organize and maintain complex computerized and manual files, records, inventories, and data bases including backing up and purging systems, annotating files, and retrieving data in report form as required. Monitor the progress of division commitments and suspense items and follow-up on past due projects. Perform any range of division custodian activities including responsibility for tracking, schedul...