Executive Assistant to the Managing Attorney

Job description

Job Description Under supervision, with wide latitude for independent judgment, performs highly confidential, challenging and responsible legal secretarial and administrative work for the Managing Attorney. Duties include, but are not limited to the following: - Handles incoming and outgoing correspondence. - Answers telephones, takes and emails messages. - Handles documents that are delivered by various divisions for signature and ensuring when signed, contact liaisons for pick up. - Tracks and follows up with Divisions on record disposal requests received by the Law Department. - Tracks and organizes information via spreadsheets and electronic filing. - Prepares delegations and designations for Managing Attorney review and Corporation Counsel signature. - Handles calendaring and scheduling matters for the Managing Attorney, including scheduling meetings with City Hall and various outside agencies, as well as Law Department meeting requests. - Organizes and compiles reports on various management topics. - Utilizes computer applications to track results of high profile matters - Assists in the preparation of sensitive, confidential or high profile cases and matters assigned to exec...