Executive Assistant

Job description

Job DetailsJob Location: TIMEX Group CSE GmbH Pforzheim - Zug 6300Job Category: Admin - ClericalSummary We are looking for a motivated and versatile individual to join our dynamic R&D department as an Executive Assistant and Office Manager. In this key position, you will act as the central interface between management, internal departments, and external partners, handling a broad range of responsibilities from administration and finance to technical documentation. QualificationsResponsibilities Finance & Accounting: Preparing bookkeeping entries (account coding) and forwarding to the accounting department Maintaining and managing internal Excel spreadsheets Monitoring year-end financial closing processes: Export / Import & Commercial Law Creating shipment documents and import paperwork Basic knowledge of export control regulations and goods subject to reporting requirements Monitoring and controlling import documents (customs clearance via agents, primarily UPS) Basic knowledge of commercial and trade law Authorized signatory (Prokura): Payroll & HR Administration: Preparing payroll in line with collective bargaining agreements (BVSU) and negotiation outcomes Maintaining and monito...