Office Administration

Job description

Summary: The office administrator provides administrative support to all departments and management at the site. They will be answering phone calls and supports visitors. Essential Duties and Responsibilities: - Answer and direct incoming telephone communications to appropriate parties or take messages. - Greet visitors and issue appropriate visitor badges and notify host of their arrival. - Complete and record necessary ITAR documentation. - Ensure the entry, lobby, and waiting area are properly maintained, stocked and welcoming. This includes any plants that are in those areas. - Manage, procure, and maintain the stock of office supplies for the site location. Also keeping the area clean and in order. - Responsible for outgoing mail and distribution of incoming mail. - Responsible to ensure all conference rooms, break rooms are cleaned and stocked with proper items. - Make copies, scan files and performs other clerical functions for all departments at the site. - Organize travel by booking accommodations and reservations needs as required for the site. - Maintain a detailed travel log and ensures it is up to date regularly. - Assist Human Resources in time keeping and accurate pa...