Admin Secretary

Job description

Job Details Admin Secretary Job Description: ESSENTIAL FUNCTIONS: Manages all administrative functions of the Division of Hematology within Medicine (12 faculty). Schedule appointments, prepare and update on-call schedule in Qgenda, send schedule to call service Arrange travel for all faculty, faculty candidates and visitors in the Division of Hematology, Medicine, as well as for staff who attend conferences. Responsible for Director’s calendar and scheduling all meetings, including lab meetings, seminars, and visitors’ itineraries/agenda and any meeting related to the Division and the Director’s role in the Department of Medicine (Associate Vice Chair for Research) Responsible for processing visa applications for all international faculty, staff, visitors and volunteers. Responsible for the Division Director’s calendar and scheduling all meetings pertaining to the division, staff, weekly’s, etc. Responsible for all administrative duties for the faculty, including general correspondence and travel arrangements. OTHER FUNCTIONS AND COMPETENCIES needed in addition to Essential Functions: Responsible for overseeing daily office operations, providing assistance for incoming miscellaneo...