Property Assistant

Job description

Our Property Assistant is responsible for meeting the needs of the Property Management team. This individual will maintain a high level of professionalism in addressing and coordinating property management issues including response to, and resolution of Property Manager, client, and tenant requests or concerns. Responsibilities: - Act as the first point of contact for tenants and vendors who enter the Management office; escalate issues as needed - Update and maintain property contact lists and emergency information for property - Coordinate, schedule, and assist with deliveries to and from the dock area - Promote and foster positive relationships with tenants, owners, and staff - Ensure that invoices are processed properly by coding for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for payment - Maintain property work order system in the CMMS system, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reporting - Create, submit, distribute, and track vendor contracts - Maintain Property files (electronically as well as hard copies on-site) - Maintain all Vendor Certificates of Insuranc...