HVAC Project Assistant

Job description

Description Role Summary: The Project Assistant supports the Project Management team in the successful execution of commercial and institutional mechanical HVAC projects. This role provides critical administrative, coordination, and documentation support from preconstruction through project closeout. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced construction environment while managing multiple projects simultaneously. Key Responsibilities: - Support Project Managers and Foremen with day-to-day project coordination and administrative tasks. - Assist in assembling bid packages, including requesting vendor quotes, gathering pricing, and compiling takeoffs and supporting documentation. - Prepare, submit, and track submittals for equipment, ductwork, piping, controls, etc.; follow up on approvals and distribute to the field. - Maintain accurate project logs (RFIs, submittals, change orders, equipment/material deliveries, drawing revisions). - Assist with RFIs by drafting, submitting, tracking responses, and routing answers to Project Managers and field personnel. - Coordinate with vendors and suppliers on pricing, lead times, and delivery sch...