Administrative Assistant

Job description

Position Summary This pivotal role is responsible for the smooth operation of the front desk and providing crucial support to Corporate Administrative Operations , the Office Manager, Executive Assistants and other departments, as needed. The Administrative Assistant ensures the switchboard is open and operating during our business hours, playing a vital role in our daily operations. Supports office operations by maintaining inventory, reporting out of order equipment and must have excellent verbal and written communication skills. Key Responsibilities: · Open and close the lobby area · Answer all incoming calls in a professional manner and direct as appropriate and take detailed messages · Log all Property Management calls on the call log tracker, who call was transferred to and send emails as applicable with the details · Greet guests in a professional, friendly, and hospitable manner · Answer inquiries from staff, residents, and clients · Assist Office Manager/Executive Assistants as needed · Ensure knowledge of staff movement in and out of the organization · Monitor guests and visitors entering and exiting the lobby area · Be aware of and report suspicious activity to building...