Administrative Assistant IV

Job description

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant IV in Los Angeles County with the following duties: Essential Responsibilities: - Prepare written materials and correspondence. - Manage calendars for project supervisors and inspection staff. - Coordinate meetings, prepare agendas, and take meeting minutes. - Copy and scan documents as needed. - Maintain project logs and documentation. - Handle phone calls, greet visitors, and assist them. - Support communication with project supervisors and inspection staff for document control. - Track financial documents for budgeting. - Manage office duties and support inspection staff, including office supplies. - Serve as a liaison between inspectors and project management/document control. - Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings. - Organize filing systems from pre-construction to project close-out. - Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements. - May assume other duties as needed. Requirements: Education: - Minimum of 10 years experienc...