Administrative Assistant

Job description

Position Summary The Administrative Assistant serves as the first point of contact for The Blackhawk Group, providing front desk coverage and administrative support to ensure smooth day-to-day office operations. This role is responsible for managing incoming communications, coordinating office logistics, and supporting internal teams with general administrative needs. This position plays a critical role in creating a professional, organized, and welcoming environment for employees, customers, and visitors, while ensuring efficient coordination of office activities and resources. Essential Functions: 1. Front Desk & Communication Management: Serve as the primary point of contact for incoming calls, greeting visitors, directing inquiries, and ensuring a professional and welcoming front office experience. 2. Visitor & Facility Coordination: Manage visitor check-in, badge issuance, and coordination with internal teams to ensure proper access, safety, and a seamless guest experience. 3. Mail & Office Services Administration: Oversee all incoming and outgoing mail, including distribution, postage management, and coordination of shipping needs. 4. Office Operations Support: Maintain commo...